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Dairy Arts Center

FORMS

GENERAL INFO

TECHNICAL SPECS

Ticketing Information
Please look over this form in its entirety before you begin. Please note that unfortunately, you are not able to save progress on this report. It must be completed in one session. *denotes required field
Organizational Information
Event/Performance & Venue Information
As you would like to appear on our website (general format is "Presenting Organization: Event Title")
Shortened version of event title for printed tickets (under 50 characters)
Please list Day of Week, Date (mm/dd/yy), Time Example: Friday, 01/01/17, 7:30 PM Please list ALL Performances, including any free & open to the public Performances
Please note: You may only used reserved seating for the Gordon and Grace Theaters
As a configurable space, the Carsen Theater can hold a capacity of 70 - 99 seats and the Vandeveer has a capacity of 40 seats. Please indicate your desired capacity for sales purposes.
Please indicate the seating arrangement style you will be using in the Carsen Theater
Please estimate the number of seats to be held for complimentary guests, volunteers, staff of your organization, etc. per performance. Please let us know in this section if you plan to use a videographer at any of your performances. Please note that due to fire code, videographers must be seated in the back row, center in both the Gordon Gamm and Grace Gamm Theaters. Videographers will need at least 2 seats. Please note that the full capacity of the theater is different from the number of tickets a presenter may expect to sell in advance due to the Dairy's trouble seats (stated in your rental contract). The Dairy holds 6 trouble seats in the Gordon Gamm Theater, 4 in the Grace Gamm Theater and Boedecker Theater, and 2 in the Carsen Theater for late seating, ADA seating and other ticketing needs. Please contact Shay Wescott, Senior Operations Manager, swescott@thedairy.org if you have questions about trouble seats.
Example: Seat between pieces
Once the Dairy has received all ticketing information, user can expect tickets to go on sale within 10 to 14 days. Please indicate if there is a specific date for tickets to go on sale.
Ticket Pricing
The main ticket types the Dairy Arts Center offers are "Adult" "Student (18 and over with valid ID)" "Senior (62 and over)" and "Youth (Under 18)." Please indicate each price below (including the Dairy's $2 ticket embed fee). You may use the same price for multiple ticket types or leave blank any ticket types you do not wish to offer. All other ticket type offerings will be accomplished through unique discount codes. You may indicate discounts in the section below.
Please use this section ONLY if your event offers different prices of ticket types listed above on different nights (Ex: Adult: $20 M- F, Adult: $25 Sat - Sun) or if you are offering tiered pricing in a reserved seating plan (Ex: Adult $25 first 2 rows, Adult $20 remaining rows). Please use the discounts section below to offer discounts on existing ticket types to various patron groups and purchasing scenarios. New web facing ticket types will only be created with the approval of Operations Manager.
Please indicate discount CODE, discounted AMOUNT (either as percentage or dollar amount) and applicable TICKET TYPES (does this discount apply to all ticket types or only specific ticket types, dates etc.) Examples: $5 off Adult tickets only for event sponsor w/ code SPONSOR21 or 2 for 1 on all ticket types Wednesday night only w/ code BOGO21
The Dairy asks that ticket requests for complimentary tickets be submitted via a Google Sheet no less than 24 hours in advance of your performance. All comps will be entered by Dairy Staff for will call pick up at the box office. Many organizations have different methods of offering comp tickets to friends, family, and VIPs. Please indicate if your organization has a specific comp policy you would like Dairy staff to be aware of (for example, if a guest with a complimentary ticket shows up on the wrong evening or requests a switch in advance, may their comp be exchanged? If a guest shows up who was offered a comp, but never confirmed their date shows up, should their ticket be comped?)
Marketing Submissions
Please summarize your event. This will go on the landing page for your event on our website. Did you check your marketing description for spelling and grammar?
This will only be seen by Dairy Staff within our ticketing system. Please keep at 1 - 3 sentences.
Additional information for our staff to better inform patrons on your event (content warnings, etc.) This will only be posted online at your request and is meant for patrons with specific concerns.
Are there any issues surrounding accessibility in regards to your performance that staff should be aware of beyond content considerations? This may include strobe lighting, hazer effects, and simulated gun shots. Additionally, are there components of your performance or performance nights that are programmed for their accessibility (for example, a Relaxed performance for individuals with autism or a performance featuring an ASL interpreter for for patrons who are deaf and/or hard of hearing). Please detail any special requests regarding accessibility below and Dairy staff will follow up. Additionally, depending on the information provided, Dairy staff may follow up with the presenting organization on appropriately messaging accessibility and content considerations if necessary.
Are there specific audience demographics or populations being marketed to that will help Dairy staff connect relevant audiences with your performance(s)? (For example, are you reaching out to senior citizen groups, military, or other groups with a particular shared interest or demographic?)

Images should be high-resolution, in JPG format. Your image(s) must be saved at at least 300dpi.  Please keep in mind that we reserve the right to crop images that you send for use in other materials promoting your event. Please note the image spec requirements listed for each upload. If your images do not match these specs, we may not be able to use them.

Please submit a hi-res marketing photo for our website. Please avoid text heavy images. Please submit your image as JPG or PNG.
Please submit your organization's logo as a JPG file ONLY (500 px width). Square images are preferred.
1280 x 720 pixel RGB or jpeg accepted This image is a complete advertisement. The following information MUST be included on this image: Name of Event, Name of Presenting Organization, Date(s) and Time(s) of Event.
Please attach the URL to any relevant promotional videos you might have. Youtube or Vimeo links preferred.
Additional Information
Example: Reception, talkback, etc. Please note the lobby is a separate rental for scheduled events. Please contact Allison at atoth@thedairy.org if you are interested in renting the lobby for a reception.

The Dairy Arts Center Polk Cafe concessions and staff automatically will be open 30 minutes prior to any ticketed performance at no extra charge. The Polk Cafe will close after intermission. If there is no intermission, the cafe will close after the start of the final performance of the evening. If you are planning an event that requires the cafe stay open later, please contact Vonda Neely, Front of House Manager at vneely@thedairy.org.

If you are planning an unticketed event or reception and would like to discuss concessions or catering options, please contact vneely@thedairy.org.

The Dairy Arts Center will add a volunteer request to our volunteer calendar for each ticketed performance or event. However, this is not a guarantee that your event will have a Dairy volunteer. If you require additional volunteers, please plan to bring them from within your organization. Your Dairy Arts Center house manager will oversee all volunteer ushers or other front of house volunteers.

If you do plan to bring your own volunteers or otherwise do not wish to have a Dairy Arts Center volunteer for your event, please contact Vonda Neely, Front of House Manager at vneely@thedairy.org

Please note that Dairy volunteers are invited to stay for performances only if tickets are available. Dairy volunteer tickets are at no cost to the performing organization. If you are brining your own volunteers that you wish to stay for the performance, they will be required to have a ticket. Please make sure to hold seats for your volunteers in the “Amend Capacity” section above.

If you have any additional documents containing information not covered in this form that will be helpful to Dairy staff in understanding the design, purpose or marketing of your event(s), please upload here.

Grace Gamm Theater

Carsen Theater

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MARCH 2020

As of today, 3/12/2020, The Dairy Arts Center remains open and operational. Should scheduling changes occur, ticket holders will be directly notified by The Dairy Arts Center.

If you have a question about an event please contact the presenting arts organization. For films, Dairy Presents and all other questions contact the Box Office at 303.440.7826

 

CLICK HERE FOR MORE INFORMATION