FORMS
GENERAL INFO
TECHNICAL SPECS
Calendar Booking Process
- We will be booking dates based on the total amount of rentals. See below for details.
- In order to serve as many organizations as possible, we can no longer hold dates for long periods of time without a serious commitment. Therefore, we will only hold dates on the calendar upon receiving a non-refundable deposit amounting to 25% of the venue rate for your requested dates. This invoice will be due within 3 weeks of confirming the availability of your requested dates.
- The 2024/2025 rate sheet can be found here
- All requests for dates will be processed through our online venue request form found here
- Email communications about available dates will not be considered official requests for dates
Round 1: Applications Open November 1 – 8, 2024*
During this round we will ONLY accept applicants who meet the following criteria:
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Clients interested in renting the Grace Gamm and Carsen Theaters producing Theater and renting three (3) or more consecutive weeks throughout the 2025/2026 Calendar. The maximum number of weeks a client may request is 16 weeks between all Dairy Arts Center venues with 5 consecutive weeks being the limit of consecutive weeks in the Grace Gamm and Carsen Theaters. The required deposit to hold dates will be based on weekly rate w/ tech
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Clients interested in renting the Gordon Gamm Theater producing Dance for eight (8) or more dates throughout the 2025/2026 Calendar. Requested dates can be consecutive or nonconsecutive. Rental rate on final contract may be based on hourly or daily rates; however, the required deposit to hold dates will be based on the daily rate w/ tech
*We will continue to accept applications within these criteria past November 8, but will give preference to those received during the week of November 1-8 before moving on.
Round 2: Applications open January 6, 2025
The 2025/2026 Calendar opens to the public for ALL requests in the Dairy Arts Center venues January 6, 2025. This includes requests from both non-profit and for profit organizations, rentals with and without tech, hourly, daily, and weekly requests.
Theater Rental and Operations Staff
Vonda Neely, Client Relations Manager, vneely@thedairy.org
- First point of contact for calendar availability & general questions on renting space at the Dairy Arts Center
- Oversees contracting
- Catering requests; Food & Beverage management
- Special Events Liquor Licensing information
Bill Berry, Box Office Manager, wberry@thedairy.org
- Oversees box office operations
- Contact for client’s complimentary ticket guest lists and subscription services
- Ticketing form requests & ticket builds
- Generates box office reports and final ticket settlements
Rachel Halmrast, Patron Services Manager, Oversees Front of House operations, including staff scheduling for house managers, box office, and concessions staff
Megan Mazzoni, Senior Operations Manager, mmazzoni@thedairy.org Buddy Baker, Senior Technical Director, buddy@thedairy.org Craig Bushman, Technical Director for the Gordon GammTheater, craig@thedairy.org