Calendar Booking Process

• We will be booking dates based on the total amount of rentals. See below for details. 
• In order to serve as many organizations as possible, we can no longer hold dates for long periods of time without a serious commitment. Therefore, we will only hold dates on the calendar upon receiving a non-refundable deposit amounting to 25% of the venue rate for your requested dates. This invoice will be due within 3 weeks of confirming the availability of your requested dates. 
• The 2026/2027 rate sheet can be found here
• All requests for dates will be processed through our online venue request form found here
• Email communications about available dates will not be considered official   requests for dates 

Round 1: Applications Open October 21 to October 31, 2025* 

During this round we will ONLY accept applicants who meet the following criteria: 

1. Clients interested in renting the Grace Gamm and Carsen Theaters producing Theater and renting three (3) or more consecutive weeks throughout the 2026/2027 Calendar. The maximum number of weeks a client may request is 16 weeks between all Dairy Arts Center venues with 5 consecutive weeks being the limit of consecutive weeks in the Grace Gamm and Carsen Theaters. The required deposit to hold dates will be based on weekly rate w/ tech 

2. Clients interested in renting the Gordon Gamm Theater producing Dance for eight (8) or more dates throughout the 2026/2027 Calendar. Requested dates can be consecutive or nonconsecutive. Rental rate on final contract may be based on hourly or daily rates; however, the required deposit to hold dates will be based on the daily rate w/ tech 

*We will continue to accept applications within these criteria past October 31, but will give preference to those received October 21-31, 2025, before moving on. 

Round 2: Applications open January 5, 2026

The 2026/2027 Calendar opens to the public for ALL requests in the Dairy Arts Center venues January 6, 2026. This includes requests from both non-profit and for profit organizations, rentals with and without tech, hourly, daily, and weekly requests. 

Theater Rental and Operations Staff 

Vonda Neely, Client Relations Manager, vneely@thedairy.org 

• First point of contact for calendar availability & general questions on renting space at the Dairy Arts Center 
• Oversees contracting
• Catering requests; Food & Beverage management 
• Special Events Liquor Licensing information 

Bill Berry, Box Office Manager, wberry@thedairy.org 

• Oversees box office operations 
• Contact for client’s complimentary ticket guest lists and subscription services
• Ticketing form requests & ticket builds 
• Generates box office reports and final ticket settlements 

Nick Johnson, Front of House Manager, njohnson@thedairy.org 

• Oversees Front of House operations, including staff scheduling for house managers, box office, and concessions staff 
• Onsite Manager for the Night of the Show

Taylor Rimmer, Senior Operations Manager, trimmer@thedairy.org

• Oversees Dairy Arts Center Facilities
• Oversees finances, including invoicing and payment requests 

Buddy Baker, Senior Technical Director, buddy@thedairy.org

• Oversees all performance theaters
• Oversees all technical directors

Craig Bushman, Technical Director for the Gordon GammTheater, craig@thedairy.org 

• Dairy-provided technical director must be present during any Gordon GammTheater rental that includes tech 
• Oversees all audio/visual and related theater equipment

Patrick Tracy, Technical Director for the Grace GammTheater, patrick@thedairy.org 

• • Dairy-provided technical director must be present during any Geace GammTheater rental that includes tech 
  • Oversees all audio/visual and related theater equipment