Dairy Arts Center

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GENERAL INFO

TECHNICAL SPECS

Ticketing Form

Type of Event(Required)
Please note: Co-productions with the Dairy Arts Center needs to be approved by Dairy Management in advance of submitting a ticketing form.

Contact Information

Event Information

Shortened version of event title for printed tickets (under 50 characters)
Please list Day of Week, Date (mm/dd/yy), Time Example: Friday, 01/01/17, 7:30 PM Please list ALL Performances, including any free & open to the public Performances
Venue(Required)

Seating (GA or Reserved)(Required)
Please note: You may only used reserved seating for the Gordon and Grace Theaters
As a configurable space, the Carsen Theater can hold a capacity of 68-79 seats (depending on the configuration) and the Vandeveer has a capacity of 40 seats. Please indicate your desired capacity for sales purposes.
FOR CARSEN THEATER ONLY: Configuration
Please estimate the number of seats to be held for complimentary guests, volunteers, staff of your organization, etc. per performance.
Intermission(Required)
Example: Seat between pieces
MM slash DD slash YYYY
Once the Dairy has received all ticketing information, user can expect tickets to go on sale within 10 to 14 days. Please indicate if there is a specific date for tickets to go on sale.
Student Rush Tickets
Please check the box if you would like to participate in The Dairy Arts Center’s Student Rush Ticket Program whereby students with valid I.D. may purchase unsold seats in-person only, one hour before curtain/start time, for $10 each, with a net return to rental clients of $7 each. The program’s intent is to make arts and entertainment programming more accessible, and to increase the visibility of your organization’s efforts to an underserved demographic. This special discounted price will not be available to “regular” adults, seniors, youths, or students who purchase seating in advance.
Annual Dairy Arts Center members are some of our most engaged audiences. Members generally receive $2 - $5 off Dairy Presents Events and $6 year-round Cinema Tickets, but everyone is welcome to offer a member discount of any amount and we will share that information with our member base!
Please use this section ONLY if your event offers different prices of ticket types listed above on different nights (Ex: Adult: $20 M- F, Adult: $25 Sat - Sun) or if you are offering tiered pricing in a reserved seating plan (Ex: Adult $25 first 2 rows, Adult $20 remaining rows). Please use the discounts section below to offer discounts on existing ticket types to various patron groups and purchasing scenarios. New web facing ticket types will only be created with the approval of Operations Manager.
Please indicate discount CODE, discounted AMOUNT (either as percentage or dollar amount) and applicable TICKET TYPES (does this discount apply to all ticket types or only specific ticket types, dates etc.) Examples: $5 off Adult tickets only for event sponsor w/ code SPONSOR21 or 2 for 1 on all ticket types Wednesday night only w/ code BOGO21
The Dairy asks that ticket requests for complimentary tickets be submitted via a Google Sheet no less than 24 hours in advance of your performance. All comps will be entered by Dairy Staff for will call pick up at the box office. Many organizations have different methods of offering comp tickets to friends, family, and VIPs. Please indicate if your organization has a specific comp policy you would like Dairy staff to be aware of (for example, if a guest with a complimentary ticket shows up on the wrong evening or requests a switch in advance, may their comp be exchanged? If a guest shows up who was offered a comp, but never confirmed their date shows up, should their ticket be comped?)

Marketing & Community Information

Please summarize your event. This will go on the landing page for your event on our website.
This will only be seen by Dairy Staff within our ticketing system. Please keep at 1 - 3 sentences.
Does your event have an educational component and if so, what category best matches?
Additional information for our staff to better inform patrons on your event (content warnings including depictions of sex, violence, etc.) This will only be posted online at your request and is meant for patrons with specific concerns.
Are there any issues surrounding accessibility in regards to your performance that staff should be aware of beyond content considerations? This may include strobe lighting, hazer effects, and simulated gun shots. Additionally, are there components of your performance or performance nights that are programmed for their accessibility (for example, a Relaxed performance for individuals with autism or a performance featuring an ASL interpreter for for patrons who are deaf and/or hard of hearing). Please detail any special requests regarding accessibility above and Dairy staff will follow up. Additionally, depending on the information provided, Dairy staff may follow up with the presenting organization on appropriately messaging accessibility and content considerations if necessary.
Is this event organized by a group that primarily represents or serves members of a historically marginalized community? (examples: BIPOC, LGBTQ+, Veterans, People with Disabilities)
For works of Theatre, Cinema, Music, etc. : Is the author (director/composer/writer/producer) of the original work being presented a member of a historically marginalized community? (examples: BIPOC, LGBTQ+, Veterans, People with Disabilities)
Are there specific audience demographics or populations being marketed to that will help Dairy staff connect relevant audiences with your performance(s)? (For example, are you reaching out to senior citizen groups, military, or other groups with a particular shared interest or demographic?)

Marketing IMAGES - **FOR RENTERS** Please note:

You are required to provide your own marketing materials. We will not create marketing materials for you. PLEASE DO NOT UPLOAD IMAGES THAT ARE LARGER THAN 2 MEGABYTES. ***If you include an 11x17 poster, we will print 2 posters for you, which we will hang in the designated areas. In order to have an image included on our flat screen TVs around the Dairy, you must upload an image that is 1920x1080 px.
**FOR CO-PRO & DAIRY PRODUCED EVENTS** Who will be creating the assets?
Drop files here or
Accepted file types: jpg, png, Max. file size: 64 MB.
    *Please upload web-optimized images 1080px wide x 1080px tall. Please avoid text heavy images. Please submit your image as JPG or PNG.
    Drop files here or
    Accepted file types: jpg, Max. file size: 64 MB.
      Please submit your organization's logo as a JPG file ONLY (500 px width). Square images are preferred.
      Drop files here or
      Accepted file types: pdf, Max. file size: 64 MB.
        *Please upload 11"x17" pdf. Only properly formatted documents will be printed by Dairy Staff.
        Drop files here or
        Accepted file types: jpg, Max. file size: 64 MB.
          1920x1080 pixel, RGB, jpg accepted This image is a complete advertisement. The following information MUST be included on this image: Name of Event, Name of Presenting Organization, Date(s) and Time(s) of Event.
          Please attach the URL to any relevant promotional videos you might have. Youtube or Vimeo links preferred.

          Social Media

          At the discretion of the Dairy Arts Center marketing staff, we will share your organization's social media posts and events regarding your event. Please note that the Dairy's main social media channels are Facebook and Instagram

          Additional Information

          Example: Reception, talkback, etc. Please note the lobby is a separate rental for scheduled events. Please contact Vonda at vneely@thedairy.org if you are interested in renting the lobby for a reception.

          Polk Cafe and Concessions Hours

          The Dairy Arts Center Polk Cafe concessions and staff automatically will be open 30 minutes prior to any ticketed performance at no extra charge. The Polk Cafe will close after intermission. If there is no intermission, the cafe will close after the start of the final performance of the evening. If you are planning an event that requires the cafe stay open later, please contact Vonda Neely, Front of House Manager at vneely@thedairy.org. If you are planning an unticketed event or reception and would like to discuss concessions or catering options, please contact vneely@thedairy.org.

          Volunteers

          The Dairy Arts Center will add a volunteer request to our volunteer calendar for each ticketed performance or event. However, this is not a guarantee that your event will have a Dairy volunteer. If you require additional volunteers, please plan to bring them from within your organization. Your Dairy Arts Center house manager will oversee all volunteer ushers or other front of house volunteers. Learn about volunteer roles here: https://bit.ly/DACClientVolunteer If you do plan to bring your own volunteers or otherwise do not wish to have a Dairy Arts Center volunteer for your event, please contact Vonda Neely, Front of House Manager at vneely@thedairy.org Please note that Dairy volunteers are invited to stay for performances only if tickets are available. Dairy volunteer tickets are at no cost to the performing organization. If you are brining your own volunteers that you wish to stay for the performance, they will be required to have a ticket. Please make sure to hold seats for your volunteers in the "Amend Capacity" section above.
          Drop files here or
          Max. file size: 64 MB.
            If you have your COI, you can upload it here. As a reminder, we do need to have a COI on file before your event. If you have questions about insurance or are unsure about whether or not you have already submitted your up to date insurance, please email Megan Mazzoni at mmazzoni@thedairy.org

            Grace Gamm Theater

            Carsen Theater

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            MARCH 2020

            As of today, 3/12/2020, The Dairy Arts Center remains open and operational. Should scheduling changes occur, ticket holders will be directly notified by The Dairy Arts Center.

            If you have a question about an event please contact the presenting arts organization. For films, Dairy Presents and all other questions contact the Box Office at 303.440.7826

             

            CLICK HERE FOR MORE INFORMATION