Director of Accounting and Administration

General Purpose/Description:
The Director of Accounting and Administration manages the fiscal and administrative functions of a complex not-for-profit organization. This is a demanding position, which exercises responsibility for the development, management and supervision of financial management and office administration. The position has primary responsibility for the following duties:

Office Administration:

  • Establish and maintain system for issuing bills and invoices (including under leases and venue rentals).
  • Establish and maintain central filing system
  • Manage telephone system needs, including equipment, problem solving, and improvements.

Board Support:

  • Preparation and distribution of materials and agendas for Board meetings.
  • Provide support and liaison services for Board members upon request.

Accounting:

  • Reconciles bank statements for all checking and savings accounts.
  • Configures and pays all monthly state, city sales taxes.
  • Configures and tracks payroll timesheets, payroll worksheet, and distributes checks to employees.
  • Balances monthly receipt ledgers.
  • Balances all ticket sales with box office computer systems and writes up receipts and checks.  ·Deposits and records donations and membership receipts.
  • Maintains donor database and tracks acknowledgements.
  • Responsible for all accounts payable.
  • Assist auditors in annual audit.
  • Assist Executive Director and other staff in tracking and special reports of financial income and expenses.
  • Entry of General ledger items (i.e. Accruals).
  • Prepare special financial reports including cash flow forecasts for monthly board meetings.
  • Prepare monthly bank balances and membership information for board reporting.
  • Assists in the preparation of the annual budget.
  • Prepare financial analyses as requested by the Executive Director.
  • Prepare required financial reports to funders, government agencies and foundations.
  • Responsible for integrity of internal controls.
  • Any other duties as assigned by Executive Director.

Human Resources:

  • Researches and acquires group health insurance and other medical benefits.
  • Establish and maintain employee benefits, insurance, and retirement plans.
  • Maintains personnel information of employees, including payroll tax forms, employee information forms, etc.


Other Duties:

  • Oversees insurance
  • Additional duties and Responsibilities may be added at the discretion of the Executive Director.
  • Knowledge of standard office practices and procedures
  • 4 years comparable experience and at least 2 years in comparable office management position.
  • Demonstrated knowledge and experience in establishing, maintaining and resolving problems with office equipment including computer network, automated phone systems, copiers, fax machines.
  • Possession of strong service, support and detail orientation.
  • Demonstrated proficiency with current versions of computer software and applications, including the following: QuickBooks, Microsoft Word, Excel, Access, Outlook, PowerPoint.
  • Ability to organize, prioritize and establish administrative procedures and policies.
  • Ability to work successfully in a complex and demanding office environment.
  • Ability to work independently and as a key member of a team.
  • Accounting degree and prior non-profit experience preferred.

Compensation: $31,000.00 annual starting salary and Dairy Center for the Arts benefit package.

Mail letter of application and resume to:

Rich Harris  
Executive Director  
The Dairy Center for the Arts  
2590 Walnut Street  
Boulder, CO 80302

Applications accepted through December 1, 2009.

No phone calls or email applications please.

Applicants must be able begin employment immediately.

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